Settings
Billing address and company details
What data the cash register app needs for legally compliant invoices and receipts — and where you enter it.
Why this data?
Every receipt and invoice you print or create as a PDF in the POS app must contain certain information about your company—required by the German VAT Act (§ 14) and the German Principles for Proper Accounting (GoBD). The fields are automatically populated from your settings; you only need to enter them once.
You will need this data
Open Settings → Restaurant → Invoices. Important information includes: Bank Name, IBAN and BIC for invoices with bank transfers, the number range as a prefix before each invoice number (e.g., 2026- → 2026-0001), a freely selectable footnote on the PDF invoice, and the payment due date. You can set the payment due date to 7, 14, 21, 30, 60, or 90 days (default: 14 days); this will result in the invoice stating "Payable within X days".
Directly above in the Information section, you enter your master data, which will be included in the invoice header: Managing Director, Tax Number, VAT ID Number, Commercial Register (Format: HRB 12345 Amtsgericht München), Telephone, Email and optionally the Website.
Since January 1, 2025, companies must be able to receive e-invoices. If you issue B2B invoices yourself, VAT ID number, telephone number, and email address are mandatory fields. Once these fields are filled, an XRechnung (XML) and a ZUGFeRD invoice (PDF with embedded XML) can be generated for each invoice.
In the lower section of the restaurant settings, you can upload a logo that will appear on PDF invoices and in the digital menu. The image must be at least 500 × 200 pixels; smaller files will be rejected. Then, crop it to 500 × 200 pixels (5:2 aspect ratio); it will always be saved as a grayscale PNG, preserving any transparent background.
Tax number vs. VAT ID number
You will receive your tax number from the tax office. You can apply for your VAT ID number from the Federal Central Tax Office (free of charge, online). A VAT ID number is not mandatory for purely B2C restaurants, but highly recommended for B2B businesses.