Settings
Manage DATEV export data
This is how you configure the advisor number, client number and all general ledger accounts to ensure a smooth handover to your tax advisor.
Why export to DATEV?
With the DATEV export, you transfer your daily sales, payments, and tax rates in DATEV format to your tax advisor or accounting system. Advantages over manual entry: no typos, lightning fast, ready for month-end closing, all documents are linked in a traceable manner.
Header data — get it once from the tax advisor
In the Header Data section, you enter your tax advisor's DATEV master data:
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Advisor number — from your tax advisor (e.g., 1001)
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Client number — from your tax advisor (e.g., 1000)
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Account number length — 4, 5, 6, 7, or 8 digits, depending on the chart of accounts
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Standard chart of accounts — usually SKR 03 (process-oriented chart of accounts) or SKR 04 (financial statement chart of accounts)
Ask your tax advisor.
You don't know this information offhand. Write an email to your tax advisor asking: Which advisor number, client number, and chart of accounts should I enter in the cash register? You'll usually get a reply within a day.
Account numbers for payment methods
For each payment method (cash, debit card, SumUp, voucher, credit card, invoice), you specify the DATEV general ledger account to which the sales will be posted. Examples from SKR 03:
- Cash → 1000 (Cash Register)
- Debit Card → 1360 (Money in Transit)
- SumUp → 1360 (Money in Transit)
- Voucher → 1700 (Other Liabilities)
If you add your own payment methods in the restaurant configuration (e.g., PayPal), they will appear here automatically and require a corresponding account. If in doubt: use the money transit account (1360 SKR 03) or the account of your payment service provider.
Account numbers for tax rates
For each tax rate (0% not taxable, 0% VAT exempt, 7%, 19%), you assign the appropriate revenue account:
- 0% non-taxable → 8338 (e.g., tips)
- 0% VAT exempt → 8100
- 7% reduced rate → 8300 (takeaway food)
- 19% standard rate → 8400 (eat in, drinks)
The account numbers listed here are standard SKR-03 suggestions. If in doubt, ask your tax advisor about the specific accounts to be used—some firms use different sub-accounts.
Perform export
The actual export is not triggered here in the settings area, but in the Statistics → DATEV Export section. You select a period (e.g., April 2026) and the server generates a ZIP file containing all DATEV-compliant CSV files (posting batches, master data, account list).
Send directly to the tax advisor
You can send the ZIP file directly to your tax advisor via email or upload it via DATEV Unternehmen online. Some firms automatically import DATEV exports daily—check this beforehand.