Manage DATEV export data: Servire Handbook

Why export to DATEV?

With the DATEV export, you can transfer your daily sales, payments, and tax rates in DATEV format to your tax advisor or accounting system. Advantages over manual entry: no typos, lightning fast, ready for month-end closing.

DATEV export tab in the Web Desk service with header data (advisor number, client number, general ledger account number length, standard chart of accounts) as well as account numbers for payment methods and tax rates.

Header data and accounts

In the Header Data section, enter your tax advisor's DATEV master data:

Advisor Number (e.g., 1001)
Client Number (e.g., 1000)
Account Number Length — 4 or 8 digits
Standard Chart of Accounts — usually SKR 03 or SKR 04

Below, you assign the appropriate general ledger account for each payment method and tax rate. Examples from the SKR 03 chart of accounts: Cash 1000, EC card and SumUp 1360, 7% 8300, 19% 8400. Your own payment methods will appear here automatically. You also configure the accounts for deposits and vouchers.

Vouchers in export

Vouchers are processed through a separate account — in SKR 03 it's 1700, in SKR 04 3500. It's already preset; you can change it in the payment methods settings.

When a voucher is sold, the account balance is increased; when it is redeemed, it is reduced. Revenue is only generated upon redemption—the sale itself is not income, but rather a debt to your guest. This is exactly how it appears in the booking log.

One account for both directions

Sales and redemptions must be recorded in the same account. Only then will the balance accurately reflect how many vouchers your guests still have outstanding.

Ask your tax advisor once

The account numbers above are standard suggestions. Ask your tax advisor for their advisor number, client number, chart of accounts, and the specific accounts to be used—some firms use different sub-accounts.

Perform export

In the settings tab, you maintain the header data and account assignments and trigger batch email delivery via Send to tax advisor: DSFinV-K, DATEV posting batches, Z-reports, account assignments, fiscal settings, and process documentation. You can start the direct file download under Documents → Z-reports (posting batches) or Documents → Cash book. Both are delivered as individual CSV files. Only the DATEV Cash Book Online Export generates a ZIP file—and only if the period covers more than one month; it then contains one CSV file per month.