Settings
Enter hourly rate and working time account
How to enter hourly rate and employee number for each employee
Where to find the wage fields
In the web desk, navigate to Employees and open the list using the "Manage Employees" button. Then, select "Edit Employee" from the three-dot menu of an entry. The "Payroll & Billing" and "Time Account" sections only appear if time tracking is activated.
Time tracking requires Beta access or the Max plan. The system only saves the hourly rate with the "May manage time tracking" right; account holders always have this right.
Employee number and hourly rate
Under "Payroll & Accounting," enter the "Employee Number" and the "Gross Hourly Rate" in euros per hour. Next to each entered hourly rate, the field "Valid from" will appear. Every change is recorded in a history log from this date onward; past periods retain the rate that was valid at that time. The system rejects amounts below the minimum wage of €13.90 per hour.
Don't forget your employee number!
The DATEV payroll export skips any employee without a personnel number, along with their hours, and displays a warning. Therefore, enter the number used by your payroll system. It appears as "Personnel Number" on the timesheet and in the Minimum Wage Act (MiLoG) statement.
Weekly target and overtime starting balance
In the "Working Time Account" section, you define the weekly target hours using "Weekly Hours (Target)", with values from 0 to 80. If this field remains empty, no working time account is maintained. If it is filled, the fields "Valid from", "Starting Balance (Hours, ±)", and "Account Start Date" will also appear. The target hours are calculated using a simplified 5-day week (Mon-Fri); vacation and sick leave do not reduce them.