Employee permissions in detail
Here's how to assign employee rights in detail
You define an employee's rights in the web desk. Navigate to Employees, open "Options" for the desired entry, and select "Edit Employee." The "Rights" section with thirteen switches is located on the right side of the dialog; three more switches appear if the respective module is enabled for the company.
Rights in the POS app
"Allowed to take orders" and "Allowed to process orders" control the two core processes; if a switch is deactivated, the POS app hides the action. Similarly, "Allowed to grant discounts" and "Allowed to cancel items" hide their respective functions; "Allowed to create and edit items" controls menu maintenance within the POS app. "Allowed to open the cash drawer" permits opening the drawer via the action button—without a sale and without a receipt. Without "Access to all restaurant shift data," a user only sees their own transactions; this section is then called "Own Shift." "Access to cash book" and "Access to printer settings" unlock the cash book section—provided the cash book is active—and the printer entry in the settings.
Rights in the web desk
Without "Access to Web Desk," the Web Desk remains locked after login with the message "No authorization." "Allow setting up payment providers (SumUp, Stripe)" enables connecting and disconnecting these providers. Separately, "Change payment settings" refers to the settings that apply to all cash registers at the location—currently, the consumption type for table and bar service, which determines the tax rate for each individual item. "Send to tax advisor" allows sending batches of transactions, cash register reports, and master data to a user-selected address.
Three buttons appear only when the module is activated: "Manage Accounting Connection" (connect sevDesk, confirm account assignment, initiate transfers), "Can Manage Time Tracking" (correct entries, DATEV and MiLoG exports, compliance report, lists with payroll data), and "Manage Inventory" (correct stock levels, goods receipt, complete inventory count, send orders to suppliers). Time tracking and inventory management require Beta access or the Max plan.
Newly added rights are not empty for existing employees, but follow a set pattern: "May create and edit items," "May cancel items," and "May open the cash drawer" are considered active as long as they have never been deactivated. Payment service providers, payment settings, tax advisor mailings, accounting integration, time tracking, and inventory initially follow the status of "Access to Web Desk."
On the left, below the master data, is the section "Other" with "Is employer (tax tips)". If this is enabled, this person's tips are considered taxable and count towards shift revenue. The sections "Payroll & Accounting" and "Time Account" only appear if time tracking is activated.
The restaurant owner has all access rights permanently set; they always have access to the web desk. You cannot disable your own "access to the web desk"—this prevents you from locking yourself out. Only the owner grants access rights.