Service
Send invoice via email
Instead of printing, send the invoice as a PDF directly to the guest's email address. Requires Servire Pro.
Business travelers, expense report users, and environmentally conscious guests appreciate digital invoices. Servire can send the receipt data directly to the guest via email—as a PDF document, ready to forward to accounting.
Choose email address for billing.
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Step 1
In the summary screen of the invoice, select the "Email (Pro)" option in the "Document" section. A form will open.
Enter the guest's email address in the form. Optionally, you can also enter their first name, last name, and company name—this information will be included in the PDF. Confirm by clicking "Submit."
The invoice is generated as a PDF simultaneously with the billing and sent to the specified address. The guest immediately receives an email with the invoice attached. A printed receipt is not mandatory but can be printed if the guest wishes to take one with them.
For receipts for business entertainment expenses or tax-relevant invoices, additionally activate "With business entertainment receipt" (in the receipt information). Then the occasion, persons entertained, and date will be printed on the PDF.
Email sending is a Servire Pro feature and is only available in Pro subscriptions. With standard subscriptions, the button is grayed out or displays an upgrade message. Emails are sent via noreply@servire.de — guests cannot reply.